Important Deadlines

The dates below are meant to serve as a guideline; more specific dates will be communicated by the stakeholders who own and monitor the processes below. Please refer to Dunwoody Dates shared Outlook calendar and/or the Academic Calendar for specific dates.

Two weeks before the start of the term: Syllabi published (submitted to approvers, fully reviewed, and approved)

*Syllabi submission and approval deadlines are published on the Dunwoody Dates calendar in Outlook. Syllabi must published by the beginning of New Student Days ahead of each full semester, or one week before the start of J-Term or Summer Sessions.

Monday before Week 1 of each term: Courses in Canvas are published 

Wednesday of Week 9: Midterm grades due

*Because the terms are shorter, midterm grades are not submitted for modular, Summer or J-Term sessions.

Week 10: Book Adoptions due for the subsequent term. 

*Spring Semester, J-Term, and Summer Term books are generally due in November; Fall Semester books are generally due in April.

NOTE: Book Adoption deadlines may shift due to a new pilot scheduling proposal for 2025-2026.

Weeks 9-11 of Fall and Spring Semesters: Student Advising

Week 11: Registration opens for Dunwoody Online and PSEO students

Week 12: Registration window for next term opens for all students

Wednesday following the last day of the term: Final grades due 

June 15 (annually): Program & Co-curricular assessment updates due

July 30 (annually): PAC assessments due 

30-Day Check-in Survey and End of Course Surveys

Getting student feedback supports our accreditation process and helps us continuously improve.  The information gained provides valuable insights that can aid decision-making and lead to a better student experience.

Courses with low enrollment under three students will not be collected to maintain anonymity.

Communication

Dunwoody's course satisfaction survey tool integrates with our learning management system, Canvas.  We recommend students complete the survey early to avoid disruptive alerts.  If students raise concerns, please remind them why this information is important to you, as an instructor, and has led to great recommendations for Dunwoody.

Please encourage student participation in the 30-day Check-In and End-of-Course Surveys.  The goal is a 60% response rate from enrolled students.  The easiest way to hit this goal is to dedicate class time for participation.

Both you and the students will receive a pre-survey announcement email a couple days before the survey opens; surveys typically close at 11:59 p.m. on the Sunday after last day of the semester.  Students who still need to complete the survey will receive follow-up surveys throughout the time the survey is open.  You may also receive an email notice from your supervisor if your course participation is below 60%.  Modular courses and short-session courses during J-term and Summer will not receive a 30-day check-in and will only receive end-of-course surveys. 

Please make sure the link to ‘Student Surveys’ is shown in the course page bar.  If you have hidden the menu bar, please make it visible again.

Questions

Most of the survey questions are acquired from validated research question banks, while some are piloted by the Office of Institutional Research & Effectiveness.  Some are used for benchmarking from national student satisfaction or engagement surveys.

Please contact the Office of Institutional Research & Effectiveness if you would like to add up to two custom survey items for your specific courses or sections.

Results

You can review your End-of-Course Surveys results approximately 14 days after grades are due.  You will receive an email notification when you have access to your individual surveys.

Administrators, Deans, Associate Deans, and Directors can review results as soon as the survey opens and will regularly monitor the response rates until the survey(s) are no longer available.

Instructor Support

End-of-Course surveys are administered by the Office of Institutional Research and Effectiveness.  The office offers individual consultations to discuss your results, design custom questions, or find ways to increase student survey engagement.  For instructor support regarding this software solution, contact the director, Lisa Smith, at research@dunwoody.edu.

Dunwoody Dates Calendar

Dunwoody Dates is an Outlook calendar used to communicate activities and events that affect the campus as a whole. It provides faculty and staff with a platform to share information that impacts the operation of the College. Use your discretion wisely when adding items to this calendar. 

To view Dunwoody Dates calendar:

  • Open Outlook’s calendar program.
  • Click “Open a Shared Calendar”; type Dunwoody Dates and click okay;
  • Dunwoody Dates is now available to view at any time  

 To add an event or activity to Dunwoody Dates calendar: 

  • Set up a meeting invite from your calendar and invite Dunwoody Dates (dunwoodydates@dunwoody.edu) and include the following information:
    • ​Title of the event, activity, deadline, or meeting
    • Date, time, and location   

Rooms for a meeting or event should be reserved in 25Live before publishing.

25Live AND Event Planning / Setup

25LIve allows you to see all the room bookings at the college to find the right room for your event needs. Navigate to LaunchPad and locate the 25Live software icon. You can search by specific space (meeting room or classroom), location, building, or by availability. The Registrar (registrar@dunwoody.edu) sponsors this software and can help with questions.

Event Planning and SetUp

Please note that event planning and set-up needs are not available to Facilities via 25Live. 

At the time an event is confirmed in 25Live, a Facilities Request should be made by the Requester at least 10 days prior to the event to ensure proper time for coordination of set-up arrangements. The request should include the Contact Person and the details and expected set-up/arrangement needs for the event.

  1. The Contact person should have all the event details and will be the only person contacted if there are questions.
    1. If that person is not named or unavailable, Facilities will use their own set-up/arrangement discretion 
Event Signage

Requests for Special Events signage outside of standard Campus dates/hours must be made at least one month in advance. Your academic leadership team should be your first point of contact to coordinate on budget and brand ideas. Your project may need to be entered into Robohead, a software used to request a variety of marketing communication services.