Chosen Name, Gender Change, and Gender Identity

Dunwoody College recognizes that some students use chosen names and/or gender identities that are different from their legal name or gender assigned at birth. As an institution that promotes a diverse and inclusive learning environment, we support students who wish to change their chosen name and/or gender designation in our campus information systems. Dunwoody also provides a way to record legal name and gender changes.

Legal Gender Change

Students who wish to change the gender designation in their official academic record must submit a Student Information Change Form, along with legal documentation reflecting the new gender, to the Registrar’s Office. Acceptable legal documents are a valid driver’s license, court order, valid passport, or birth certificate. Documents that are not considered acceptable legal documents include documents from a medical or mental health professional, a social security card, or a notarized statement. Upon receipt of the supporting documentation, the Registrar’s Office will update the student’s record in the student information system to reflect the new gender.

Chosen Gender Identity

Dunwoody College acknowledges some students use gender identities that are different from their legal gender to identify themselves. As long as the use of this gender identity is not for the purpose of misrepresentation, Dunwoody College acknowledges that a chosen gender identity should be used whenever possible. Students may update their chosen gender in the student profile on Self Service, but this must only be done during the time before or between semesters.

Gender changes will be reviewed by the Registrar’s Office, and once approved, will appear in the student Gender Identity section of Power Campus and in the Self-Service student profile, which is only viewable by the student. The College reserves the right to remove a gender identity if it is used inappropriately.

Other Considerations

A student’s gender and gender identity will only be reflected in the College’s official records, but will be visible in the student Self-Service profile, which is accessible only by the student. Transcripts and diplomas do not indicate student gender identity.

Legal Name Change   

Students who wish to change their legal name in their official academic record must download and submit a student information change form, along with legal documentation reflecting the new gender, to the Registrar’s Office. Legal documentation could include one or more of the following: a valid driver’s license, court order, valid passport, or birth certificate. Upon receipt of the supporting documentation, the Registrar’s Office will update the student’s record in the student information system to reflect the new name.  

Chosen Name Change

Students who wish to submit a chosen name change should download and submit a student information change form. Chosen name changes will be reviewed by the Registrar’s Office, and once approved, will appear to the students as changed in My.Dunwoody. The full scope of changes as described in Fig. A will take effect at the beginning of the next full semester.  

Please note that changing your chosen name does not change your legal name with Dunwoody College of Technology for records where legal names are required. Below is a listing of the areas in which your chosen name will appear (once changed) and areas in which your legal name will still appear.

Chosen First Name Will Appear
  • Alumni Office Records                                  
  • Canvas (Learning Management System)            
  • Class Rosters 
  • Commencement Program 
  • Dean’s List 
  • Diploma  
  • Dunwoody Email 
  • Emergency Contact Lists 
  • Faculty Advisee Lists 
  • Honors Program Lists 
  • Library Records 
  • Major/Minor Lists 
  • Online Directory 
  • Phone/Text Communications 
  • Housing Rosters 
  • Student ID Card 
  • Transfer Credit Evaluation  
  •  
  • Legal First Name will Appear
  • Admissions Decision Letters 
  • Financial Aid and Billing Records 
  • Official and Unofficial Transcripts 
  • Registrar’s Office Records (i.e. permanent student file records) 
  • Study Abroad (i.e. travel documents, signature documents) 
  • Time Entry System for Student Workers (Paycom) 
  • Paychecks and Paystubs 
  • Other official forms or correspondence from the College such as financial aid offers and communications, housing contracts, departmental or program notices, new hire forms, billing communications, etc.